About+PAARL



The [|Philippine Association of Academic/Research Librarians] represents the librarians of institutions supporting scholarly research and/or formal education on the collegiate level and above.

=About PAARL =

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Objectives (View its, [|Articles of Incorporation], and  )======

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Seminars (including list of Seminars, Forums, Photo Gallery, Calendar of Activities, etc.)======

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Newsletters (quick links:[| 1999- 2005 Issues] [|2006-2008] 2008-2012)======

Contact Information
Websites:
 * View Yahoo Group: []
 * View our official website: PAARL Online.
 * Join us at Facebook: @http://www.facebook.com/group.php?gid=62984064607&ref=nf
 * PAARLWiki at Facebook: @http://www.facebook.com/pages/PAARLWiki/124461029381
 * PAARL on Slideshare

Objectives

 * Encourages and promotes the collection, organization and dissemination of information on research and academic library work;
 * Develops the usefulness and efficiency of these types of library service and librarianship;
 * Enhances the professional welfare and mutual aide among its members; and
 * Cooperates with other organizations of similar aims.

Specific Objectives

 * To promote equitable access to and effective use of recorded knowledge in support of teaching, research, scholarship, and community service;
 * To articulate the concerns of academic and research libraries and their institutions, and influence information policy development affecting the future of academic and research libraries;
 * To develop best practices and standards for the improvement of these types of library service and librarianship;
 * To develop a corps of [|professional librarians]and information specialists in academic and research institutions; and,
 * To cooperate with other organizations of similar aims.

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B. Corporate Responsibilities

 * ======Board, President, Vice President======
 * ======Secretary, Treasurer, Auditor, PRO======
 * ======Directors======
 * ======Council of Elders======
 * ======Committees======

C. The "Nuts and Bolts" of Operation
 * Planning
 * Funding and Fiscal Policies (Funds, Income, Expenditures, Donations, Audit and Financial Reviews)
 * Conduct of Board Meetings
 * General Assembly
 * Seminars and conferences
 * Fora, Roundtable Discussions, Symposia, Etc.
 * Publications Policies (Other Communication tools)
 * Chapters and Affiliations

D. Membership Standing Rules (Directory of Members) E. Awards and Scholarship Guidelines F. Elections G. Important Dates or Reminders H. Sample Documents/Letters/Forms I. References

__A. Purpose and Scope__
The purpose of this Manual is to provide guidelines for the effective operation of the Philippine Association of Academic/Research Librarians based on the Articles of Incorporation and its, established practices and the experience of members who have served in elective and appointive offices. This Manual also outlines the required and suggested responsibilities for each elective and appointive position. It also establishes fiscal guidelines and procedures to maintain, preserve and enhance the association’s fiscal strength and its sound financial practices.

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Board of Directors
The governing body of the Association is the Executive Board, consisting of NINE (9) DIRECTORS, all of whom shall be directly elected by the general members, and a non-voting ex-officio**//__,__//** the immediate Past President. The Past President serves in an advisory capacity, offering the benefit of his/her experience to help ensure continuity and consistency in the operation of the Association.The elected members shall hold office for a term of one year after their induction into office, subject to a maximum of three (3) terms in continuous succession. The Executive Board shall elect from among themselves the Officers of the Association, namely: president, a vice-president, an executive secretary, a treasurer, an auditor, and a public relations officer. The duties, powers and limitations of the Board are as follows:

1. It shall define the policies and regulate the activities of the Association in accordance with its Articles of Incorporation, By-Laws, and this Manual. 2. It shall exercise the corporate powers of the Association in carrying out the business affairs of the Association. 3. It shall create such committees as may be necessary to carry out the functions of the Association. 4. It shall require the Committee Chairs to submit reports on its activities, and take appropriate action on committee recommendations. 5. It shall prepare an annual operating budget for implementation within its term of office. 6. At the beginning of the year of its term, it shall plan for all programs and activities to be implemented within the year of its term 7. It shall approve any contracts or agreements entered into in the name of the Association. 8. It shall appoint a successor in case of any vacancy in the Board, or the resignation of any officer. 9. Members of the Board shall not participate in any discussion or vote concerning a transaction in which they have a conflict of interest. 10. Members of the Board shall not receive any stated salary or honorarium for their services, as stated in the By-Laws. 11. No member of the Executive Board shall be exempted from payment of membership fee, whether individual or institutional. 12. Likewise, no member of the Executive Board shall be exempted from payment of registration fee for any CPE-accredited conferences or seminars for which CPE credit units will be applied by the member concerned 13. The Board shall meet once a month, with five (5) members constituting a quorum. 14. The Board shall require from the Chairman of the Election Committee to submit its list of nominees three (3) months before the election, but not later than August 31, 15. If attendance and participation of members in the work of the Executive Board becomes a problem, the Board may take appropriate action.

(To view the composition of the Board of Directors from 1999 to present, click here)

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President
In its selection of the President, the Board should consider the following qualifications:
 * A distinguished professional career as academic/research librarian;
 * Active participation in various Association Committees, seminars, conferences, fora or round tables;
 * Demonstrated leadership ability in the Association;
 * Ability to articulate ideas and concepts about current library issues clearly;
 * Sensitiveness to the needs and sentiment of various constituencies within the Association;
 * Ability to represent the Association well in international, national, and local forums as well as in the media.

The duties and responsibilities of the President are as follows:
 * 1) <span style="font-family: Arial,Helvetica,sans-serif;">The President shall be the chief executive of the Association and shall carry out the provisions of the By-Laws.
 * 2) <span style="font-family: Arial,Helvetica,sans-serif;">He/she shall must provide strong leadership to ensure that the Association remains a vital organization and operates in a manner consistent with Association's goals and objectives. He/she should strive to inspire and motivate members to take an active role in the organization and to further the profession.
 * 3) <span style="font-family: Arial,Helvetica,sans-serif;">From his/her assumption of office and for the duration of his/her term, the President shall disassociate himself/herself from any and all activities that may in one way or another restrict or hamper the effective exercise of his/her powers and performance of functions and duties, as stated in the By-Laws.
 * 4) He/she shall preside at all meetings of the Board and the General Assembly.
 * 5) At the Annual General Assembly, he/she shall report to the general membership on the general state of the Association and the accomplishments of his/her Board.
 * 6) He/she shall appoint all committee chairs, with the approval of the Board, except the Committee on Nominations and Elections, and all Ad Hoc Committees.
 * 7) The President is responsible for the over-all planning and completion of the programs and activities of the Board.
 * 8) He/she shall coordinate the work of all officers of the Board.

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Vice President
<span style="font-family: Arial,Helvetica,sans-serif;">The Vice President, if qualified, shall exercise the powers and perform the functions and duties of the President during the latter's absence or inability to serve; he/she shall perform such other functions and duties as are assigned to him/her by the President and by the Board. If he/she is appointed to chair the Conference Committee, he/she shall submit for the approval of the Board a plan for the conference, seminars, and other related activities, and a calendar of these activities should be ready for dissemination at the Annual General Assembly, and for publication in the first issue of the Association's newsletter. As Conference Chair, the Vice President shall plan, coordinate, and oversee all the activities involved in the conduct of conferences, seminars, and fora.

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Treasurer
<span style="font-family: Arial,Helvetica,sans-serif;">The Treasurer has an obligation to the members of the Association to scrupulously care for the money entrusted to him/her. The financial reports required are the vehicles whereby the Treasurer keeps the Association's Board and the members appraised of its fiscal condition. The Treasurer, who must be bonded in an amount to be fixed by the Board, shall collect, receive, record, and disburse all funds of the Association. In addition, the treasurer :
 * 1) <span style="font-family: Arial,Helvetica,sans-serif;">shall maintain a checking account in the name of the Association and other accounts as necessary –write checks, deposit monies, receive monthly bank statements, and balance the checkbook.
 * 2) shall maintain an accurate ledger (checkbook voucher system) of all money received and paid, including original copies of all bills presented, and checks and stubs for bills paid.
 * 3) assist in the preparation of the annual operating budget, and monitor the income and expenditures of the association in accordance with the annual operating budget.
 * 4) pay all bills within the authorized budget, and as authorized by the Board.
 * 5) submit a financial report to the President one week before each board meeting, and report on the current financial status at each Board meeting.
 * 6) submit to the Board a financial report with the previous fiscal year’s actual income and expenditures within ten (10) days after the close of the calendar year.
 * 7) distribute an annual report of the financial status of the Association for the previous fiscal year to the general membership at the General Assembly, highlighting the Association's major income and expenditures, cash balances, and interest earnings.
 * 8) must provide all appropriate documentation required by the internal auditor and the independent auditor.
 * 9) shall open to inspection records of all business transactions of the corporation by any director, trustee, stakeholder or member of the corporation at reasonable hours on business days, and provide within ten (10) days from receipt of a written request of any member, its most recent financial statement, which shall include a balance sheet as of the end of the last taxable year and a profit or loss statement for said taxable year, showing in reasonable detail its assets and liabilities and the result of its operations.

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Secretary

 * 1) <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">The Secretary shall attend all meetings of the Board and the General Assembly
 * 2) <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">He/she shall keep a record of all the proceedings thereof; prepares letters of appointments of all committee chairs; prepares and sends all notices of meetings; and prepares the necessary official ballots for the election of the Board, as stated in the By-Laws.
 * 3) <span style="color: black; font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">He/she shall make a permanent record of all the approved resolutions, policies, and guidelines; ensures that all required documents are filed with the Securities and Exchange Commission, and that all corporate and official records are kept up-to-date;
 * 4) <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;"> He/she shall turn over to his/her successor all books, records and other properties of the Association provided that all such documentation of operations of the Association shall be deposited and properly organized in the Association’s headquarters ;
 * 5) <span style="color: black; font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">The Secretary shall provide access to the minutes of any meetings for inspection by any director, trustee, stakeholder or member of the corporation at reasonable hours on business days, and upon request in writing, provide a copy of excerpts from said records or minutes.
 * 6) <span style="color: #000000; font-family: Arial,Helvetica,sans-serif;">The Secretary shall perform other duties as may be required/requested by the President or the Board.

Auditor
<span style="font-family: Arial,Helvetica,sans-serif;">The Auditor shall audit and examine the receipts of all finances and disbursements of funds of the Association, and shall see to it that the disbursements are properly carried out in accordance with the Operating Budget, the By-laws, the resolutions of the Board of Directors, and the members of the Association.

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Public Relations Officer (PRO)
<span style="font-family: Arial,Helvetica,sans-serif;">The PRO shall take charge of all the preparation and publication of press releases, newsletters and other publications of the Association. He shall perform such other related activities as may be requested by the President or the Board of Directors to enhance the prestige and growth of the Association. The responsibility of the Public Relations Officer is to provide publicity about the organization, meetings, activities and special events of the Association. Duties: • Distributes press releases and publicity for the activities of the Association • Works with the Membership Committee in the proper and efficient dissemination of the Association's newsletter and other publications • Sends photographs, clippings and other items of special interest to the Board, and to the moderator/creator of the Association's e-discussion group, online social networks, and official webhost.

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Directors
Directors are members of the Board who are customarily assigned to serve in the Association's standing or ad hoc committees, or to undertake special projects as directed by the Board, such as conducting member surveys or research programs, planning future directions, or other tasks which will affect the overall operation of the Association.

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Council of Elders
Art. IV, Sec. 6 of the By-Laws provides for a Council of Elders who shall serve as an advisory body to the Executive Board. It shall be composed of past presidents willing to serve as consultants. Their term shall be co-terminus with the current officers and Board. Since they serve at the pleasure of the President, they have no voting rights.
 * Within thirty (30) days after election, the President shall constitute a Council of Elders, which shall be composed of five (5) members chosen by the President with the approval of the Board from among the past presidents of the Association (excluding the immediate past president), distinguished for their strong leadership, independence of mind, and good judgment
 * The Council shall elect a Chairman from among themselves, who shall preside at all meetings of the Council.
 * The Council may meet at such time and place as requested by the Board, the Chairman of the Council, or upon petition by at least ten (10) regular members of good standing within the Association.
 * The Council shall be given notice to any and all meetings of the Board, and provided with copies of agenda and minutes of meetings approved by the Board. Any member of the Council may attend any meeting of the Board as an observer.
 * It may assist in formulating the overall programs and plans of action for the advocacies and objectives of the Association.
 * It shall also help in identifying the areas of concerns in the implementation of the various projects and programs of the association and recommend alternative solutions to address these problems.
 * The Council shall provide advice to the Board on all matters specially affecting the good name and prestige of the Association and its members.
 * As an oversight body, the Council shall be consulted in major decisions affecting the association such as, but not limited to the following:
 * a) financial transactions involving major transfer/disposition of funds and assets
 * b) major policies involving qualifications for membership, elections, scholarships and other grants, awards, transfer of principal office or headquarters, contracts or undertakings, affiliations, and other matters of significance, wherein the By-Laws may be silent or inadequate to serve as basis for decision-making
 * Aside from its consultative and advisory function, the Council shall act as arbitrator in cases of internal controversy or disputes arising out of or in connection with the administration of the affairs of the Association. The Council shall at all times promote peace and goodwill among its members in recommending solutions to these disputes.

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Committees
The Standing Committees of the Association are the following: <span style="font-family: Arial,Helvetica,sans-serif;">The Board shall create Ad Hoc committees as it deem necessary. Special committees of the Association may also be established by the President and approved by the Board. These committees shall be responsible to the Board and shall exercise such powers and functions as the Board may invest them. Sections relating to areas of interest actively represented among members may be established by the Board. Members of each section shall elect their own chairman.They shall represent their interest in relationship with the Board and shall inform members of decisions and policies affecting their interest.
 * **//Conference Committee//**- to plan the short term programs of continuing professional education activities of the Association. The Vice President is customarily assigned to chair this Committee.
 * **//Membership Committee//**- to screen applicants for membership, with a view of categorizing the same, and make suitable recommendations to the Board. The Chairmanship of this committee is customarily given to one of the Directors. The PRO and the Secretary are customarily members of this Committee.
 * **//Ways and Means Committee//**- to recommend measures and undertake the same that would provide for the financial viability of the Association. The Treasurer is customarily a member of this committee.
 * **//Publications Committee//**- to take charge of the PAARL newsletters and other publications of the Association. The chairmanship of this committee is customarily given to the PRO.
 * **//Law and Legislation Committee//**- to study all proposed changes in the Articles of Incorporation and By-laws and its statutes and laws of general interest or application, and submit reports thereon and, with the approval of the Board, shall represent the Association in supporting or opposing such proposals.
 * **//Awards and Scholarship Committee//**- to submit for approval of the Board nominees for the annual awards granted by the Association in recognition of outstanding contributions to library development, and to assist the Board in selecting member librarians qualified for the Association's scholarship programs. The Chair of this committee is customarily given to the immediate past president.
 * //**Nominations and Election Committee (NOMELEC)**// - <span style="font-family: Arial,Helvetica,sans-serif;">to conduct the nomination and election of the Board of Directors. The Chairmanship is customarily given to a past president of the Association, with five (5) active members, all of whom are not candidates in the ensuing election, nor are they affiliated with any institution represented by the candidates.
 * 1) <span style="font-family: Arial,Helvetica,sans-serif;">The President shall, with the consent of the Board, appoint the chairmen of all committees from among the Board members except the NOMELEC and Ad Hoc committees.
 * 2) <span style="font-family: Arial,Helvetica,sans-serif;">Chairmen and committee members appointed shall be involved in academic and research library work.
 * 3) Committee Chairs may serve for more than one year, at the discretion of the incoming President and the Committee Chair. However, <span style="font-family: Arial,Helvetica,sans-serif;">no member of these committees may serve in excess of three (3) years.
 * 4) The Committee Chairs assist the Executive Board in directing the activities of the Association; however, they cannot vote at Board meetings. Committee Chairs shall recruit and appoint the members of their committees. Each Committee Chair is required to report on its activities at the meetings of the Board whenever the need arises.

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Planning
At the beginning of the year, the incoming Board initiates a strategic short-term plan for the program and activities to be undertaken during its term. This strategic plan will guide the Board and committee chairs in deciding allocation of resources, program planning, and directing the energies of the officers and members of the Board, and its committees and members. The plan is concise and modular. It is concise so that its content is immediately understandable. It is modular so that each strategic area of the plan is reaffirmable or revisable at regular intervals, which are specified in the plan. The board is responsible in ensuring that all efforts of its members and their respective committees are consistent with the plan, or that any inconsistencies are remedied by appropriate revision of the plan.

The incoming President, assisted by the incoming Treasurer and the Ways and Means Committee, shall prepare and submit to the incoming Board the annual operating budget for the year, in conjunction with the Plan. The budget should provide an estimate of projected income and expenses for the year ahead as well as the pro forma financial effect of any major activity or initiatives.

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Funding/Fiscal Policies
These policies and guidelines are established to maintain, preserve and enhance the association’s fiscal strength and its sound financial practices. Responsibility for the execution of the fiscal policies of the Association shall be vested in the Board of Directors. The Council of Elders shall advise the Board on all significant fiscal policies and decisions.

__Funds__ <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">1. As stated in the Articles of Incorporation, the Association shall function exclusively for educational, civic, social, and charitable purposes and no dividend or pecuniary profit shall ever be declared or paid to any member, and that the fees, charges, contributions, donations, grants, devices, bequests, gifts and endowments as well as property as may from time to time be acquired or received or collected shall be spent in such activities as may be necessary to enable the corporation to carry out the purposes for which it was formed, and that said directors shall receive no remuneration whatsoever but shall function exclusively for the purposes above-mentioned.

2. <span style="font-family: Arial,Helvetica,sans-serif;">As stated in the By-Laws, all funds of the Association shall be deposited to the credit of the Association in such bank(s) as the Board has designated. The Association, through its treasurer and president, shall maintain an automatic savings/current account for its operating expenses; and time deposits for idle funds, including the Scholarship Fund. Separate accounts must be established for specific funds meant for specific projects or purposes.

<span style="font-family: Arial,Helvetica,sans-serif;">3. The amount of about half a million pesos turned over to the Association as seed money<span style="font-family: Arial,Helvetica,sans-serif;"> in December 2004 (the year of its reincorporation) and deposited at BPI Family Bank shall constitute the FIXED RESERVE FUND of the Association, established to cover at least the first six months of operation, and to be used only as a starting fund for its operation by every incoming Board, with the intent that each year's expenses shall be supported by that year's income, and whatever amount was used from this FIXED RESERVE FUND shall be returned immediately as soon as practicable. This Fund should be maintained in a separate savings account to distinguish it from the Operations Fund.

<span style="font-family: Arial,Helvetica,sans-serif;">4. The OPERATIONS FUND is the annual operating budget of the Association. The operating budget will reflect expenses which are less than or equal to anticipated income.<span style="font-family: Arial,Helvetica,sans-serif;"> All income and expenses from the Association's program and activities for the year shall be deposited to an automatic savings/current account for the Operations Fund. This Fund s hould always have a positive balance. If the Board over-expend its accounts or anticipate over-expending its accounts, it should work with the Ways and Means Committee, in consultation with the Council of Elders, to develop a method to restore a positive account balance. At present, the Operations Fund is placed in a Maxi-Check Account with BPI Family Bank, augmented by another savings account placed with the Philippine National Bank. The latter is used for deposits of treasury checks and postal money order transactions received by the Association from membership dues and registration fees, which could not deposited with the BPI Family Bank..

5. The SCHOLARSHIP FUND is a restricted fund with a starting amount of ONE MILLION PESOS placed on a 5-year time deposit, where only its interest earnings may be used to support the Association's scholarship program. In investing this Fund, the Association strives to attain the best total return or yield as is reasonably and prudently achievable with specified safety parameters. Depositing the Fund in other investment portfolios should be avoided to minimize incurring unreasonable and avoidable risks. The Board is likewise prohibited in the use of speculative investments insofar as this Fund is concerned. The Treasurer shall review and report the rate of return of this Fund each quarter to the Board.

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__Income__ The sources of the Association's Income shall be identified in the Treasurer's Report as: Membership dues collected by any member of the Board shall be promptly turned over to the Treasurer for proper accounting. All income received should be deposited to the Association's bank accounts as soon as possible. All Official Receipt books must be turned over to the Treasurer before the year ends for proper accounting.
 * Membership dues (individual and institutional)
 * Registration fees from seminars and fora (receipts in excess of cost, or simply as net receipts, to be categorized by seminar/forum)
 * Income from sale of books, publications, and other revenue-generating projects or promotional activities
 * Sponsorships or Vendors/Product Presenters' contributions
 * Donations and other contributions
 * Interest from bank deposits (net of tax)

__Expenditures__ 1. All expenditures must be approved by the Board. 2. The Treasurer shall issue vouchers and checks to cover such expenses, with the signed approval of the President. No cash shall be dispensed unless the transaction specifically requires only cash. Cash advances should be promptly liquidated. 3. All expenditures must be supported with official receipts, and accompanied with invoices or itemized statements. 4. Expenditures for food, travel and accommodations of the Board for conferences, seminars, and fora may only be made if funds from the revenue-generating activities will support the expenses. 5. Expenditures for the publication of the newsletters, directories, and other Association's publications should be supported by income from membership dues and other promotional activities of the association for the benefit of its members, or from donations made for such publication activities.

__Donations__ The Board may utilize its operations budget for donations, if funds allow, and if the recipient organization meets the following criteria:
 * 1) It should be a legally recognized not-for-profit organization.
 * 2) It should have interests consistent with the Association's mission and goals.
 * 3) It should be engaged in activities which benefit the general membership of the association.
 * 4) All donations, as expenditures, must be approved by the Board.

The Board may also give, if funds allow, a modest condolence gift (not to exceed P1000 as the customary gesture) to the bereaved family of Association members in good standing who recently passed away.

__Audit/Financial Reviews__ <span style="font-family: Arial,Helvetica,sans-serif;">The Board shall engage the services of an external auditor to audit the bank accounts and financial condition of the Association, and submit an annual audited financial statement to be included in the treasurer's report to members at its annual meeting. The audited financial report must be published in the first issue of the Newsletter. Financial reviews of the Association's fiscal policies and the Board's financial status shall be conducted by the Council of Elders whenever the need arises.

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Conduct of Board Meetings

 * 1) <span style="font-family: Arial,Helvetica,sans-serif;">The Board shall meet once a month, with five (5) members constituting a quorum.
 * 2) <span style="font-family: Arial,Helvetica,sans-serif;">The President presides during the Board meeting.
 * 3) All members of the Board, with the exception of the Immediate Past President, may vote on any matter put to a vote during the meeting. Any member shall inhibit himself/herself from participating in any discussion or voting concerning a transaction in which he/she may have a conflict of interest.
 * 4) If attendance and participation of members in the work of the Executive Board becomes a problem, the Board may take appropriate action.
 * 5) <span style="font-family: Arial,Helvetica,sans-serif;">When not in conflict with the By-Laws, Robert's Rules of Order, (Revised) shall govern the conduct of all meetings.
 * 6) All Board resolutions must be signed and submitted for ratification of the members during the annual General Assembly. The resolutions should be composed according to the following guidelines:
 * <span style="font-family: Arial,Helvetica,sans-serif;">The resolution shall be related to the purposes of the Association, or intended to support efforts to keep members aware about issues of importance to them, or to take positions on current critical issues related to library and information service.
 * <span style="font-family: Arial,Helvetica,sans-serif;">The resolution should address only one topic or issue.
 * <span style="font-family: Arial,Helvetica,sans-serif;">The resolution should be complete so that upon passage it becomes a clear and formal expression of the opinion or will of the Assembly.
 * <span style="font-family: Arial,Helvetica,sans-serif;">The intent, objective, or goal of the resolution should be clear to all. The resolution should make clear whether it concerns a general policy, a viewpoint, or a call for specific action.
 * <span style="font-family: Arial,Helvetica,sans-serif;">If the resolution calls for a specific action, or program with a timetable, the timetable shall be clear.
 * <span style="font-family: Arial,Helvetica,sans-serif;">If the resolution has fiscal implications for the Association, an estimate of costs to be incurred should be included, or such financial implications should be explicitly provided.

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General Assembly

 * 1) <span style="font-family: Arial,Helvetica,sans-serif;">The Annual General Assembly shall be held every last Friday of January at the principal office, or at such time, date, and place as the Board may determine.
 * 2) <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Notice of the Annual General Assembly shall be sent by the Secretary to all members at least three weeks before the date of the scheduled meeting.
 * 3) <span style="font-family: Arial,Helvetica,sans-serif;">The Outgoing President shall preside at the annual meeting.
 * 4) The order of business of the General Assembly shall be as follows:
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Call to Order/Roll Call
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Proof of Due Notice
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Declaration of Quorum
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Approval of Minutes of previous General Assembly
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Approval of the President's report
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Consideration of the audited Annual Financial Statement and the Treasurer's Report
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Ratification of Amendments of the Association’s Articles of Incorporation and By-Laws (whenever applicable)
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Ratification of all Acts, Decisions, Resolutions of the Board (whenever necessary to be presented to the Assembly)
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Proclamation of the newly elected incoming Board and Officers
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Other Matters
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Adjournment

<span style="font-family: Arial,Helvetica,sans-serif;">The formal Induction of the new Board and its Officers may proceed immediately after the general meeting.

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Seminars and Conferences

 * 1) Seminar programs should be based on subject matter, timeliness and quality; it is also essential that programs be based on the needs and suggestions of the membership. It is important to focus on topics of current interest, to provide a variety of subjects to interest all types of academic/research librarians, and to obtain speakers who are both knowledgeable and experienced.
 * 2) Arrangements should ensure that the program, schedule, food and facilities all contribute to fulfill members' expectations. Locations should be chosen to best satisfy a matrix of convenience, affordability, good food, and adequate facilities.
 * 3) Each year, two to three conferences or seminars shall be held, one within the National Capital Region, and the other(s) outside of NCR. The timing of the seminars should be taken into serious consideration, and preferably during summer and school breaks. Every effort must be made to ensure that the seminar programs are approved by the Continuing Professional Education Council (CPEC) with credit points for participating librarians.
 * 4) During the General Assembly, the Calendar of Activities for the year should be distributed to members. Announcements, letters of invitation, and registration forms are to be mailed at least thirty (30) days prior to the event. Endorsements from the Commission on Higher Education (CHED), the Department of Education (DepEd), and the Department of Interior and Local Government (DLIG) are also obtained to encourage participating librarians to avail of official leave, financial assistance, and other incentives.
 * 5) The registration form should include directions to the seminar venue, cost, schedule of activities, speakers, and a registration reply form to be returned with payment. The registration fee should cover conference meals, handouts, and certificate. Accommodation, transportation, and tours are separate costs at the option of the participants and may be be paid directly to the providers.
 * 6) Direct online payments for registration fees shall be encouraged. Payments may also be accepted on site. Personal checks shall not be accepted as payment on site. Only paid reservations and advance payments shall be treated with priority.
 * 7) Nominal discounts are encouraged for active members and early-bird registrants. Customarily, a fifty (50) percent discount in the registration fee is granted to past presidents participating in seminars.
 * 8) As funds allow, speakers shall be compensated with a modest professional fee, travel and accommodation, and conference meals, and given recognition with a plaque of appreciation. Fly-in, fly-out arrangements for speakers may also be an option for regional seminars.
 * 9) When operating funds are limited, or the revenue-generating activity cannot support the entire conference/seminar expenses of the officers and members of the Board, the Board should set its priorities - only travel and accommodation will be provided to the President, the Conference Chair, Secretary and Treasurer, and at least half of the number of participating members of the Board must pay the registration fee or seek financial assistance from their employing institutions. Vendor support, exhibition fees, and sponsorships should be solicited in advance to support the activity.
 * 10) Programs should be planned to result in a modest positive contribution to the Association's operating budget.

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Fora/Roundtable Discussions/Symposia
The Conference Committee should plan at the beginning of the year a variety of public fora, roundtable discussions or symposia of interest to the members and other library and information professionals.
 * 1) Traditionally, PAARL offers an average of four (4) public fora each year: one in the first quarter, two in conjunction with the ABAP and Manila International Book Fairs, and the last, for the National Book Week.
 * 2) Current topics may include open access resources, building digital collections, library research, global trends in information technology, user services and information literacy, managing service collections, creating materials for online learning, and many others. These continuing education programs should earn professional credits for licensed librarians, while they update their skills and knowledge.
 * 3) Discounted registration fees may be availed of by members of the Association. To encourage past presidents to attend, they are customarily exempted from payment of the registration fee.
 * 4) Expenses for such fora should be kept at a minimum. Vendor support and sponsorships should be solicited to cover the food charges and other expenses.
 * 5) As funds allow, speakers shall be compensated with a modest professional fee, or token gift, and plaque of appreciation.

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Publications Policies
The Newsletter is published four (4) times a year: Jan-March, April-June, July-September, and October-December. The Editor, with the consent of the Executive Board, may change its publication frequency if funds are tight. If the frequency is to be changed, the decision should be made as soon as possible after the new Board and its officers are installed.
 * 1) Selection and space allocation for newsletter articles are based on standard news values of recency, proximity, and impact to the audience, as well as the priorities of the Association.
 * 2) The target audience for the newsletter is the Association's membership..
 * 3) Newsletter articles are chosen according to their relative news value. Priority must be given to those stories which are timely, especially future events and programs, and to the programs that have impact on the largest number of Association members.
 * 4) In general, articles are selected according to the above criteria without issue-by-issue space guarantees for the following reasons: -to serve the growing publicity needs from diverse groups within the Association; -to maintain the newsletter as a flexible communication channel for the entire Association; and - to optimize limited newsletter resources of frequency and space.
 * 5) Communication channels such as newsletters and directories are legitimate ways in which the Association may serve its members and therefore should be considered in response to budgetary reality. Solicitation for vendors' support in exchange for advertisement pages may be considered, if membership funds cannot support the printing and mailing expenses of these publications.

Other Communication Tools
The Association maintains an [|official website] housed on the De La Salle University-Manila Library's server. In addition, it maintains an alternate website, PAARL Online. The website is kept up-to-date with recent information on the Association's activities. Online content of the Newsletter is also downloadable from this site. It also maintains, through a Moderator, an e-discussion group in the Yahoogroups. The [|PAARL Yahoogroup website] allows online communication, uploading of photos, files, and links to information of particular interest to members. It also contains databases, such as the directory of licensed librarians, directory of PAARL members, and contact phonebook of the members of the Board. The Association also has an online presence at one of the most popular global social networks, [|Facebook]. These websites are an important means for communicating and distributing news and information of interest to our members. They are also an excellent way to educate and inform nonmembers about our Association's activities, our membership profile, as well as the profession.

Chapters and Affiliations
<span style="font-family: Arial,Helvetica,sans-serif;">The Association may form its own Chapters and establish Affiliations with other organizations having similar purposes. Such relationships require amendments to the By-Laws, Board approval and ratification by the general members in a membership meeting called for this purpose. The primary objective for establishing Chapters and/or entering into relationships with other organizations should be:
 * 1) To help the Association achieve its mission and objectives.
 * 2) To fulfill a specific need or to contribute in a significant way to the cooperating organization, but not in terms of sharing financial resources.
 * 3) To benefit as much as possible from a reciprocal relationship in the form of expertise, experience, public relations, or other advantages.

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__D. Membership Standing Rules__
Members shall be admitted by the Board upon recommendation of the Membership Committee. The Membership Committee is responsible for encouraging membership in the Association, maintaining membership records, and for welcoming new members. The Committee:
 * 1) Screens applications for membership, and recommends to the Board nominees for conferment of honorary membership.
 * 2) Maintains up-to-date membership files based on data generated by the Membership Application and Remittance Forms.
 * 3) Sends Invitation Letters, Membership Application and Remittance Forms to members and nonmembers.
 * 4) Investigates reasons for members' failure to update their payments, and reports patterns of poor membership renewals and remittances to the Board for information and further investigation.
 * 5) Provides a list of new members for inclusion in the Directory of Members
 * 6) Plans recruitment, retention and marketing/promotional activities or campaigns, including distribution of brochures and membership application and remittance forms to attendees at conferences, seminars, fora and Association annual meetings
 * 7) Facilitates and monitors membership's needs and requirements, and continues to investigate ways to serve our members
 * 8) Assists in the preparation, publication, and distribution of the Directory of Members

<span style="font-family: Arial,Helvetica,sans-serif;">All members shall, upon payment of appropriate dues, be entitled to selected publications and other services of the Association. However, past presidents and honorary members shall be exempt from payment of dues. Only regular and designated representatives of institutional members are entitled to elect and be elected into office.

The **Directory of Members** is published every two years. Support for its publication comes from advertisements and sponsorships. This Directory should have a separate listing of:
 * 1) Individual Members (both active and inactive since it has been an established policy that no member shall be dropped from the Roster of Membership for failure to renew membership) to consist of: Regular Members (for licensed librarians employed in academic/research institutions) and Associate Members(for non-licensed librarians and those employed in non-academic/research institutions);
 * 2) Institutional Members(both active and inactive for the same reason that no member shall be dropped from this Roster for failure to renew membership);
 * 3) Honorary Members(for retiree-librarians who were former members of the Association and/or members who have contributed to academic/research librarianship in the country, and those who have been conferred with honorary membership by Board resolution); and,
 * 4) Paid Members for the last two years arranged by their Employing Institutions

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__E. Awards and Scholarships Guidelines__
(for a detailed summary of the nature of the grant and award, eligibility, criteria, and other requirements, download the document:

Scholarship Grants Awardees List

__F. Elections__

 * 1) <span style="font-family: Arial,Helvetica,sans-serif;">The NOMELEC shall submit to the Board a list of nominees of PAARL members who have been active for the last three (3) consecutive years at least 3 months before the annual election, but not later than August 31. The list should contain more than nine (9) candidates.
 * 2) <span style="font-family: Arial,Helvetica,sans-serif;">It shall prepare guidelines to conduct the annual election of the Board of the Directors, and canvass the poll results, which shall be embodied in a report to be submitted to the incumbent Board within five (5) days after the election.
 * 3) <span style="font-family: Arial,Helvetica,sans-serif;">Election shall be by secret ballot mailed to each voting member at least six weeks prior to the annual election which falls every first week of December.
 * 4) <span style="font-family: Arial,Helvetica,sans-serif;">The candidates who receive the largest number of votes shall be deemed elected. In the event of a tie, the Board shall determine winning candidates by secret ballot.
 * 5) <span style="font-family: Arial,Helvetica,sans-serif;">Any candidate desiring to contest an election shall, within two days after the announcement of the results of the elections, file with the outgoing Board of Directors, a written protest setting forth the ground therefore. The Board shall decide on the merits of the election protest.
 * 6) <span style="font-family: Arial,Helvetica,sans-serif;">In case an election shall be declared null and void, the incumbent Board shall hold over until such time that a new Board of Directors is elected and proclaimed.
 * 7) <span style="font-family: Arial,Helvetica,sans-serif;">Guidelines for candidate selection:
 * All nominees must be current regular members (licensed professionals) within the last three (3) years with a record of involvement with the Association or other library organizations..
 * Candidates must be selected to represent an academic or research institution; no two candidates may represent the same institution.
 * Candidates must be willing and able to devote time to the duties of the office and to Association affairs.

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__G. Important Dates/Reminders__

 * January**
 * Planning Workshop of the Incoming Board
 * Last Meeting of the Outgoing Board (to discuss arrangements for the Annual General Assembly/Induction of Incoming Board, and preparation of Treasurer's Financial Report for submission to External Auditor)
 * Sending of Notices for the Annual General Assembly (within the first week)
 * Sending of Notices to Award recipients and preparation of the plaques/trophies for Awardees (within the first week)
 * Preparation of the Calendar of Activities for the incoming year (for distribution at the Annual General Assembly)
 * Printing and distribution of the last issue of the Newsletter (of the previous year)
 * Printing and distribution of the Directory of Members (if applicable for the year)
 * Annual General Assembly (held on the last Friday of January)
 * First Regular Meeting of the Board (included in the Agenda is the formal turnover of documents, official receipt books, banner, and physical assets to the new Officers of the Board, usually scheduled immediately after the Annual General Assembly)


 * February**
 * 2nd Regular Meeting of the Board
 * Filing of SEC General Information Sheet
 * Filing of BIR Information tax return
 * Renewal of Application for Third Class Mailing Permit (with Post Office)
 * Renewal of Accreditation as CPE Provider (if applicable for the year)
 * Submission to CPEC of programs for accreditation with CPE credit points
 * Sending of announcements, invitations, program for the first public forum
 * Consideration of applications for Thesis Grant (deadline of filing application is end of February)
 * Board constitutes the Council of Elders


 * March**
 * 3rd Regular Meeting of the Board
 * Holding of the first Public Forum
 * Preparation of the first issue of the Newsletter (to include list of paid members)
 * Sending of announcements, invitations, program for the first Conference/seminar


 * April**-**May**
 * 4th and 5th Regular Meetings of the Board
 * Holding of the Summer Conference
 * Printing and distribution of the first issue of the Newsletter


 * June**
 * 6th Regular Meeting of the Board (included in the agenda are preparations for the ABAP and MIBB Forums)
 * Preparation of the second issue of the Newsletter (to include mid-year financial report)
 * Sending of announcements, invitations, program for the second public forum
 * Sending of announcements, invitations, program for the second Conference/seminar (if applicable)


 * July**
 * 7th Regular Meeting of the Board (included in the Agenda are Election Guidelines and Nominations for Candidates to the next Board)
 * Holding of the ABAP Book Fair Public Forum
 * Holding of a mid-year seminar-workshop
 * Printing and distribution of the second issue of the Newsletter
 * Sending of announcements, invitations, program for the third public forum


 * August**
 * 8th Regular Meeting of the Board
 * Holding of the Manila International Book Fair Public Forum
 * Submission of the List of Nominees for next year's Executive Board (deadline is August 31)
 * Consideration of applications for Thesis Grant (deadline of filing application is August 31)


 * September**
 * 9th Regular Meeting of the Board
 * Preparation of the third issue of the Newsletter (to include list of paid members)
 * Sending of announcements, invitations, program for the October Conference/seminar
 * Preparation of Election Ballots, List of Qualified Voters, etc.


 * October**
 * 10th Regular Meeting of the Board
 * Printing and distribution of the third issue of the Newsletter
 * Holding of the second Conference (scheduled during the school break)
 * Mailing of Election Ballots (deadline is October 31)
 * Preparation of the Directory of Members (if applicable for the year)
 * Sending of announcements, invitations, program for the last public forum
 * Submission of Nominees for PAARL Awards (deadline is October 31)


 * November**
 * 11th Regular Meeting of the Board
 * Holding of the National Book Week Public Forum
 * Preparation, designation of Election Ballot Boxes at The National Library
 * Approval of Nominees for PAARL Awards (deadline is November 30)


 * December**
 * Holding of the annual Election for the new Board (scheduled within the first week of December)
 * Report on the result of the canvassing (within 5 days after the election)
 * Joint meeting of the outgoing and incoming Boards (12th Regular Meeting of the Board and Organizational Meeting of the incoming Board)
 * Christmas Party
 * Preparation of the last issue of the Newsletter (for distribution during the Annual Assembly, to include President and Treasurer Reports)
 * Preparation of the citations for the plaques/trophies in connection with the PAARL Awards

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__H. Sample Documents/Letters/Forms__
Membership Application Form Membership Remittance Form Proxy Form (download it )

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I. References:
[|Alaska Association of School Librarians Policy Manual](Revised 3/25/08) [|California Library Association Financial Handbook] [|Special Libraries Association - Pittsburgh Chapter Procedures Manual] [|Wisconsin Library Association Organizational Manual]

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1973-1976 ||= Marlo C. Chavez 1993 ||= Marietta D. Molina 2007 ||  || 1977-1978 ||= Rebecca M. Jocson 1994 ||= Loreto T. Garcia 2008 ||  || 1979-1980 ||= Belen M. Vibar 1995 ||= Elvira B. Lapuz 2009 ||  || 1981 ||= Zoraida E. Bartolome 1996 ||= Christopher C. Paras 2010 ||  || 1982 ||= Mona Lisa P. Leguiab 1997 ||= Roderick B. Ramos 2011 ||  || 1983-1984 ||= Loreto M. Serina 1998 ||= Sonia M. Gementiza 2012 ||  || 1985 ||= Veneranda O. Sajorda 1999 ||= Sonny Boy T. Manalo 2013 ||  || 1986 ||= [|Fe Angela M. Verzosa] 2000 ||=  ||   || 1987 ||= Maribeth D. Aguila 2001 ||=  ||   || 1988 ||= Teresita G. Hernandez 2002 ||=  ||   || 1989 ||= Susan O. Pador 2003 ||=  ||   || 1990 ||= [|Fe Angela M. Verzosa] 2004 ||=  ||   || 1991 ||= Dionisia M. Angeles 2005 ||=  ||   || 1992 ||= Sr. Ignatius R.Tal Placido 2006 ||=  ||   ||
 * = **Presidents From 1973 - Present** ||=  ||   ||
 * = Marina G. Dayrit
 * = Ma. Nena R. Mata
 * = Esperanza A. Sta. Cruz
 * = Irene D. Amores
 * = Rogelio B. Mallillin
 * = [|Corazon M. Nera]
 * = Theresa B. Cruz
 * = Sarah C. de Jesus
 * = Salvacion M. Arlante
 * = Lolita P. Gonzales
 * = Teresita C. Moran
 * = Rodolfo Y. Tarlit
 * = Celedonia R. Cayaban
 * = Erlinda F. Flores

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**Board of Directors** (view the [|photo gallery] of the Board from 1998-2006, [|2007-present])
 * 1999-2004
 * 2005-2007
 * 2008-2010
 * 2011-

Membership

 * Membership in the Association** shall consist of: Regular, Associate, Institutional and Honorary Members.
 * **Regular Members**are licensed librarians who hold bachelor’s or master’s degree in library/information science or are majors in library/information science from a university, college, or technical school of recognized standing and currently employed in academic and research libraries. All past presidents automatically become regular members but are exempted from paying their membership dues.
 * **Associate members**are former members of the Association and librarians who are not licensed or connected to any academic or research library . They have no voting rights and cannot be elected into office.
 * **Institutional Members** are firms, agencies, institutions or organizations maintaining academic or research libraries and interested in supporting the objectives and programs of the Association.<span style="font-family: Arial,Helvetica,sans-serif;"> The representative of an institutional member shall be designated upon payment of its membership due and shall have the rights and privileges of a regular member provided he meets any of the qualifications for regular membership. No more than one representative shall represent an institutional member. They may join the [|PAARLNET], a network of libraries who participate in an Interlibrary Lending Program, a cooperative resource-sharing arrangement that is expected to serve the common interests and needs of members.
 * **Honorary Members** shall be conferred by the Board to retiree-librarians who were former members of the Association and/or have contributed to academic librarianship in the country in general, but they may not elect nor be elected into office.

You can access the invitation for registration or renewal of institutional or individual membership at the URL: []

Download: Membership Application Form Membership Remittance Form [|List of Members] [|List of Institutional Members] 2010 Directory of Members

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[|Projects]
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 * PAARL’s first project was the integration of indexing activities then carried out in various libraries, which led to the publication of //the **Index to Philippine Periodical**//**s** in January – March, 1974.
 * Although PAARL became a member of the Philippine Library Association only in 1974, on its own, it continued to engage in activities in fulfillment of its objectives, publishing such valuable research tools as **the //Index to Philippine Periodicals//**, **the //Philippine Union Catalog//** (in 1974), the //Philippine Name Headings// **(**in 1975), the **//Union List of Theses//, 1975-76 to 1978-79//,//** the **//Compilation of Theses and Dissertations//, 1981-1982 (**in 1988), the **//Compilation of Theses and Dissertations//, 1984-1988** (in 1991) and the **//Compilation of Graduate Theses//**__,__ 1983-1984 (in 1996), as well as the **//Union List of Serials on Business and Economics,//** the **//Union List of Serial Holdings in Education//** and the **//Union List of Serial Holdings in Science and Technology//.**
 * <span style="font-family: Arial,Helvetica,sans-serif;">To inform and update the members, PAARL also published an annual directory and quarterly Newsletter. In 1997 PAARL issued for the first time the **PAARL Bulletin**, Volume 1, No. 1. It was compiled and edited by **Mrs. Veneranda O. Sajorda,** with the assistance of Mrs. Maribeth Aguila and Rhoda D. Flores. The bulletin printed the papers presented in the seminars conducted in 1996.
 * One of the main thrusts involved in our millennium program was the finalization of our **Revised Standards for Academic Libraries for 2000**, which we envisioned will continue to serve as a useful model in credentialing academic libraries in the Philippines. In order to achieve public consensus, the amendments introduced for the 2000 [|PAARL Library Standards] underwent a series of debates and discussions in the form of public hearings, fora and other similar symposia. The [|2000 PAARL Library Standard for Academic Libraries] was formally presented to the Board for Librarians during the Annual General Assembly on January 26, 2001, and to the CHED Office of Programs and Standards for adoption. In 2004, PAARL came out with a [|Model Statement on Compensation Standards for Library Personnel], which should be included as an integral component in the 2000 PAARL Library Standards. In May 2010, a Task Force was created to propose the revision of the Standards. The [[file:paarl/2010 PAARL Standards for Academic Libraries - DRAFT PROPOSAL.pdf|2010 PAARL Standards for Academic Libraries - DRAFT PROPOSAL.pdf]]was presented by Task Force Chair, Ms. Fe Angela M. Verzosa at four PAARL Forums (June 18, July 7, August 20, and November 25) for deliberation. It was subsequently approved by the 2010 Board for presentation at the 2011 Annual General Assembly held on January 28, 2011 at The National Library of the Philippines Auditorium, T.M. Kalaw, Manila.
 * On June 9, 2000, [|PAARLNET], a network of academic, school and research libraries imbued with a desire to formalize the practice among PAARL member-libraries involving interlibrary lending, was launched with an initial membership of thirty(30) institutional libraries. By 2006, the membership has grown to about 150 institutional members.
 * Also, for the first time, PAARL embarked on an ambitious project, [|The Union Catalog of History Materials on Region I], funded by the National Commission for Culture and the Arts–National Committee on Libraries and Information Services, then headed by Ms. Fe Angela M. Verzosa, PAARL President 2000. This database project, approved in 2001 with Mrs. Salvacion Arlante as project coordinator, covered about 7,000 materials in various formats from here and abroad, with about 10% annotated, to be disseminated in cd format, and web-accessible. It was launched at the 2003 Philippine Book Fair held at SM Mega Mall in September.
 * In 2004, with Ms. Verzosa at the helm of PAARL leadership, the Association embarked on two very worthy projects, one on a 2-year publication project of a book, **Developing an Outstanding Core Collection for College and University Libraries**, which may very well serve as a reference tool for CHED in providing a basic list of books required for colleges and universities in the undergraduate programs. By 2006, the project, with Mrs. Florenda Mallari as coordinator, has completed bibliographic searching for the first volume on the Social Sciences.
 * In August 2004, another worthy project was launched- the [[file:paarl/PAARLnet - YBPMoU.doc|PAARLNET Book Acquisition Consortium Project]]- to enable member libraries, big and small, to enjoy a guaranteed discount of between 5 to 10% from publishers’ US domestic list prices, and a frequency of from monthly to weekly shipments of books delivered door-to-door free of shipping and handling charges, for a trial period of one year. With a sense of solidarity, PAARL hopes to achieve better terms and a bargaining leverage with publishers and vendors alike.
 * In May 2005, PAARL launched, through the initiative of its past president, Fe Angela M. Verzosa, an e-discussion group at the Yahoo Groups site. To date, it has a membership of 815 (as of February 2009), and keeps on growing.
 * In 2007, the **Filipiniana Books for College Libraries**(A Core Collection of Filipiniana Materials for College Libraries in the Social Sciences") was launched. This 479-paged bibliographical tool for building Filipinina collection in the social sciences consists of 5000+ citations of significant Filipiniana book titles culled from various sources published on or before 2005, now available in electronic format in cdrom.
 * In February 2007, PAARL started its own Wiki, created and maintained by its past president (for 2000 and 2004) [|Fe Angela M. Verzosa]. As a Library 2.0 initiative, this project was originally intended to be a hybrid book and wiki, presenting links to research articles, case studies, conference papers, lecture presentations, technical and country reports, and profiles on Philippine Librarianship, Libraries in the Philippines, Library Schools in the Philippines, Library Standards for Philippine Libraries, Outstanding Filipino Librarians, Library Organizations in the Philippines, and library-related subjects. This wiki eventually will serve not only as a sourcebook and pathfinder to the rich resources available locally and through the Internet, but also as a tool to enable the Philippine library community to share new information and resources on Philippine Librarianship.
 * PAARL as a Facebook group was created in April 2009, while PAARLWiki at Facebook, a fan page, was created in August 2009. Towards the end of the same year, PAARL Online, the online gateway to information on PAARL, was launched.

Seminars
(view list of seminars, 1977-present; list of forums, photos, calendar of activities)
 * In order to enhance the professional welfare of its members and to promote continuing education for professional librarians, PAARL decided to conduct seminar-workshops beginning December 1977. The first was the Seminar-Workshop on Descriptive and Subject Cataloging of Filipiniana Materials, with Mrs. Emelinda de Jesus and Susana Ferrer of the UP Main Library's Technical Services Division as speakers. The success of the first seminar-workshop was followed by another one in 1981 with Mrs. Pat Nievera, the Ramon Magsaysay Presidential Papers archivist, and Mrs. Yolanda Granada, head of the UP Archives, as resource persons on the seminar-workshop on Archives Administration held at the National Library on November 5-6, 1981. After these initial successes, PAARL institutionalized this program by conducting one such activity every year.
 * These seminar-workshops drew popularity among librarians because they were so informative, and satisfied their desire to be updated on their profession. Librarians from across the country since then looked forward to each activity. In 1982, 1987, 1990, 1993-1995 two seminar-workshops were held annually, in addition to the four informal forums. In 1988 three seminars were held because the second, on the Status of ASEAN Academic Libraries, was held in cooperation with the Department of Foreign Affairs, the Committee on Library and Information Services of the National Commission on Culture and Arts (NCCA-CLIS), and the National Library. In 1999, three seminars were held in different parts of the country (one in Luzon, another in the Visayas, and the last was in Mindanao).
 * Another close look at the topics of the seminar-workshops will reveal that PAARL has kept up-to-date with the library profession’s development. The latest trends in topics are on the impact of technology on library information retrieval. If the topics undertaken were as varied as the interests of the librarians, the venues, too, starting in 1988, were held in various parts of the country from Batac in the North to Cagayan de Oro in the South. Later, it was Isabela in the north, and Zamboanga in the south. As the slogan says, //“Join PAARL and see the Philippines”.// This is PAARL’s way of helping as many librarians as possible. //“If Mohammed cannot go to the mountain, then let the mountain go to Mohammed,”// as another saying aptly goes. After all, majority of librarians could not afford to go to Manila. On one occasion, PAARL even held a seminar-workshop on board the Super Ferry from Manila going to Cagayan de Oro City.

A [|list of these seminars] follows:


 * 1977 Descriptive and Subject Cataloging of Filipiniana (UP Main Library, Quezon City)
 * 1981 Archives Administration (The National Library, Manila)
 * 1982 AACR-2 Interpretations (St. Paul College, Quezon City)
 * 1983 Project Management (Ateneo de Manila, Quezon City)
 * 1984 Library Reclassification from DDC to LC (Maryknoll College, Quezon City)
 * 1985 The Technical Aspects of Nonprint Materials (Thomas Jefferson Library, Makati City)
 * 1986 Organization of Nonprint Books/AV Materials (St. Paul College, Quezon City)
 * 1987 Indexing and Abstracting (UP Main Library, Quezon City)
 * 1987 Collection Evaluation & Development /Technical Report Writing (St. Louis University, Baguio City)
 * 1988 Library Updates (UP Visayas, Iloilo City)
 * 1988 Status of ASEAN Academic Libraries (The National Library, Manila)
 * 1988 Map Utilization (RM Center, Manila)
 * 1989 Strategies for Computerization of Library Processes (Polytechnic University of the Phils., Manila )
 * 1989 Classification and Cataloging (Batac, Ilocos Norte)
 * 1990 Developing Procedural Manual for the Readers and Technical Services (St. Paul Convent, La Trinidad, Benguet)
 * 1990 Modern Archives Management for Academic and Research (Ateneo, Loyola Heights, QC)
 * 1991 The National Conference on Library Updates (PUP, Manila)
 * 1992 Managerial Skills for Librarians for Continuing Education (Bicol University, Legaspi City)
 * 1992 Technical Skills for Librarians (PUP, Manila)
 * 1993 Towards a Standardized Procedural Manual in Cataloging of Filipiniana Materials (UST, Manila)
 * 1993 A Manual for Filipiniana Subject Headings ( DLS-Lipa, Batangas City)
 * 1994 Library Marketing: Promoting the Library Resources & Services (Palm Plaza Hotel, Manila)
 * 1994 Library Leadership: Vision for the year 2000 (Benguet State U, La Trinidad, Benguet)
 * 1995 Accreditation and Library Standards: Achieving Academic Excellence (On-board SuperFerry 2 bound for Cagayan de Oro City)
 * 1995 Self-empowerment for Total Quality Library Service (Venus ParkView Hotel, Baguio City)
 * 1996 Redefining Academic and Research Librarianship: Transforming the Present, Discovering the Future (Univ. of La Sallette, Santiago City)
 * 1996 The Academic and Research Libraries in the Electronic Information Era (Admiral Hotel, Manila)
 * 1997 Preparing Librarians for Global Competitiveness (Venus Parkview Hotel, Baguio City)
 * 1997 The Application of Information Technology in the Technical Services of the Library ( University of St. La Salle, Bacolod City)
 * 1998 The Library Frontliners in the Electronic Age (Casa Manila, Intramuros, Manila)
 * 1998 Library Standards: Issues and Updates (Marina Azul Resort, Davao City)
 * 1999 [[file:paarl/Caleruega Report.doc|Academic Librarianship in a Transformational Age]]: [[file:paarl/Programme-May.doc|Programs and Prospects in Collection Development,]] [[file:paarl/Programme-May.doc|Computerization, and Cooperation]] ([[file:paarl/Programme - April.doc|Silliman University,]] [[file:paarl/Programme - April.doc|Dumaguete City]]; [[file:paarl/Programme-May 1999.doc|Caleruega Retreat House, Nasugbu, Batangas]])
 * 1999 [[file:paarl/Program - Zamboanga.doc|Intellectual Access: New Directions, New Issues]] (Ateneo de Zamboanga, Zamboanga City)
 * 2000 [[file:paarl/Report on Baguio Pre-Consal Seminar.doc|Summer Conference on Consal 2000:]]Stepping into the New Millennium (Venus Parkview Hotel, Baguio City)
 * 2000 [[file:paarl/Cebu Conference Program.doc|Back to Basics: New Strategies for Millennium Libraries]] (Holiday Plaza Hotel, Cebu City)
 * 2001 [[file:paarl/Report on the Iloilo Seminar.doc|The Future of Libraries as Agents of Change ]](Four Seasons Hotel, Iloilo City with side trip to Boracay, Malay, Aklan)
 * 2001 [[file:paarl/OCLC Programme.doc|International Training on Knowledge Management and Metadata]] (Angelo King Int’l Center, DLSU-CSB, Manila)
 * 2001 [[file:paarl/Conference program on Library Planning.doc|Library Planning: Issues and Concerns]] (Holiday Inn, Manila)
 * 2002 [[file:paarl/Boracay Seminar.doc|Promoting Library Skills Enhancement and Core]][[file:paarl/Boracay Seminar.doc| Competencies for the Professionalization of Librarians]] (Casa Pilar, Boracay, Malay, Aklan)
 * 2002 [[file:paarl/Pagudpud Seminar.doc|Information Management in Institutional Libraries]]: Creating an Active Environment for the Promotion of Culture and the Arts (Saud Hotel Resort, Pagudpud, Ilocos Norte)
 * 2002 International Training on Knowledge Management and Metadata, Part II (Angelo King Int’l Center, DLSU-CSB, Manila)
 * 2003 Collection Development in the Digital Age (Corporate Inn, T.M Kalaw, Manila)
 * 2003 [[file:paarl/Baguio Seminar.doc|Library Leadership and Staff Excellence: New approaches and alternatives]] (Venus ParkView Hotel, Baguio City)
 * 2003 [[file:paarl/Bohol Seminar.doc|The Role of Libraries in the Promotion of Culture and the Arts]] (Bohol Tropics Hotel, Tagbilaran, Bohol)
 * 2003 [[file:paarl/Pearl Anniv Prog.doc|Maximizing Library Uses and Managing Users]] (Traders Hotel and Coconut Palace, Roxas Blvd. Manila)
 * 2004 [[file:paarl/2004 Sarangani Conference Programme.doc|Role of Libraries and Library Professionals in e-Learning: ]]Issues and Concerns (Isla Parilla Resort, Alabel, Sarangani)
 * 2004 [[file:paarl/Baler Program.doc|The Support Staff in Today's Libraries]]: [[file:paarl/Baler Seminar Programme.doc|Keys to Effective Performance-centered Management]] (Sabang, Baler, Aurora)
 * 2004 [[file:paarl/Programme for Villa Esc.doc|The e-Ssential Library: Creating and Sustaining a Leading Edge]] (Villa Escudero, San Pablo City, Laguna)
 * 2005 [[file:paarl/programme (final).doc|Strategic Organization and Management of Archival Programs]] (St. Paul College of Ilocos Sur, Bantay, Ilocos Sur)
 * 2005 [[file:paarl/Tayabas Seminar brochure.doc|Roadmap of the New Generation Library Support Staff]] (Nawawalang Paraiso, Bgy. Camasa, Tayabas, Quezon)
 * 2005 [[file:paarl/Programme.pdf|Technical Services in the Changing Library Environment]] (Island Cove, Kawit, Cavite)
 * 2006 [[file:paarl/Benguet Program.doc|Library and Information Services: New Paradigms for the Digital Age]] (Mt. St. Paul Retreat House, Pico, La Trinidad, Benguet)
 * 2006 [[file:paarl/Brochure.doc|Empowering Information Professionals to Make a Difference]] (Ateneo de Naga U, Naga City)
 * 2006 The Essence of the Library as the Heart of an Educational Institution (St. Augustine School, Iba, Zambales)
 * 2006 First Meeting of Philippine Experts in Cataloging (National Library, Manila)
 * 2007[[file:paarl/2007 Summer conference -Pangasinan Program page 1.doc| Emerging Trends in Libraries and Information Services]] ([[file:paarl/2007 Summer conference -Pangasinan Program page 2.doc|Covelandia du Labrador]], Bo. Tobuan, Labrador, Pangasinan)
 * 2007 [[file:paarl/Bacolod_program_page1.pdf|The 3rd Generation Library Management:]] [[file:paarl/Bacolod_program_page2.pdf|Realities and Challenges]] (Hotel Sea Breeze, Bacolod City)
 * 2008 [[file:paarl/2008 Palawan Summer Conference.doc|Finding the Library's Place in the 2.0 Environment]]: providing for interactive, collaborative, and multi-media web-based technologies services and resources (St. Ezekiel Moreno San Jose, Puerto Princesa City. Palawan)
 * 2008[[file:paarl/2008 Davao Conference program (Final).pub| Scaling the Heights of Professional Development]] (Regency Inn, Villa Abrille St., Davao City)
 * 2009 [[file:paarl/Aparri Summer Conference Invitation letter.pdf|Librarians at their Best: Envisioning and Realizing Multilevel and Progressive Readers Services]] (Lyceum of Aparri, Cagayan Valley)
 * 2009 [[file:paarl/Towards Innovating Technical Services.pdf|Towards Innovating Technical Services:Viewpoints for Advanced Resources Management]] (The National Library, Manila)
 * 2009 [[file:paarl/Seminar on the Power of Convergence - brochure1.pdf|Seminar on the Power of Convergence: Technology and Connectivity in the 21st century Library and Information Services (brochure page1.pdf,]] [[file:paarl/Seminar on the Power of Convergence - brochure2.pdf|brochure page 2.pdf]]) (St. Paul University-Pasig, Pasig City)
 * 2010 Seminar on [[file:paarl/2010 Bohol Seminar Brochure for Superior Practices.pdf|Superior Practices and World Widening Services of Philippine Libraries ]] (Dao Diamond Bed & Breakfast Hotel, Km. 3, Dao District, Tagbilaran City, Bohol)
 * 2010 [[file:paarl/Library and Web 2011 program.pdf|Library and Web 2011 for Readers, Technical, and Archives Services]](Holy Angel University, Sto. Rosario St., Angeles City, Pampanga)
 * 2010 One-day [[file:paarl/Seminar on Revitalized Library Networking- Programme.doc|Seminar on Revitalized Library Networking: PAARLNET at the Frontline]](The National Library, Manila)
 * 2011 [[file:paarl/Microsoft Word - Library Tourism & Hospitality.pdf|Summer Conference on Library Tourism & Hospitality]][[file:paarl/Microsoft Word - Library Tourism & Hospitality.pdf|: The Business of Endearing Philippine Libraries and Information Services to Publics]] ([[file:paarl/Library_Tourism_and_Hospitality.pdf|programme.pdf]]), San Antonio Resort, Roxas City (April 27-29)
 * 2011 <span style="font-family: Arial,Helvetica,sans-serif; font-size: small;">PAARL Academy: 2-day Modular Training Program on Bibliotherapy Shops in Libraries & Information Centers, National Bookstore Superbranch, Cubao, Quezon City (May 19-20)
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: small;">2012 PAARL National Summer Conference on Planning, Developing and Managing Digitization & Research Projects for Libraries and Information Centers, Coron (Busuanga), Palawan (April 18-20)
 * 2012 National Training-Workshop on Resource Description and Access (RDA)Angelo King International Center, De La Salle – College of Saint Benilde Hotel (August 30-31)
 * 2013 National Training Workshop on RDA: Preparing Librarians for New Cataloging Standards and Guidelines, (Davao City, [|Cebu City], and Trece Martires, [|Cavite] held in April, May, and June)


 * <span class="wiki_link_ext">Forums **

[|Photo Gallery]
===[|Calendar of Activities] (1999-present) (2010)===

PAARL on Slideshare

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Scholarships and Awards
(for a detailed summary of the nature of the grant and award, eligibility, criteria, and other requirements, download the document: )


 * [|SCHOLARSHIP GRANTS]**

In addition to the yearly activities of providing quarterly informal forums and the annual conferences or seminars, PAARL created a scholarship program to assist academic or research librarians in their professional growth. > For CONSAL 2003 held in Brunei, PAARL granted 6 sponsorship awards to the following: Ms. Marlo C. Chavez,Ms. Annie Y. Corpuz, Ms. Mona Lisa P. Leguiab, Ms. Myrna Linsangan,Ms. Cresencia B. Valenzuela, and Ms. Belen M. Vibar. For CONSAL 2006, PAARL granted to selected librarians all over the country to attend the XIII Congress of Southeast Asian Librarians held in Makati City on March 25-30, 2006.
 * The **[|Mary Polk Memorial Award],**funded by the first President of PAARL, the late Miss Marina G. Dayrit, is to honor the life and accomplishments of Mary Polk, the first librarian of the University of the Philippines, who started the first formal library training program in the state university. This scholarship grant is given to a student pursuing a master's in library or information science at any library school offering the graduate program.
 * The second grant for professional development and research is the **[|Master’s Thesis Fellowship]**intended to foster research in academic librarianship by supporting two graduate students in library/information science on their thesis research and/or thesis writing in the form of cash award of P5,000 for each thesis student. The amount of P 10,000 is taken from the interest income of PAARL's Scholarship Fund, which is sourced from the ten percent of the proceeds from the yearly operating income of the Association.
 * The third is a one-time award granted to any member to enable him/her to attend an international conference and/or to read a paper to be presented in such conference**.** This **[|International Award]** is granted depending on the availability of funds. Members who apply for sponsorship are given the maximum of P 10,000 per grantee to cover transportation cost or registration fee in the international event. Grantees must render a report and/or conduct an echo seminar upon his/her return from said seminar or conference. Previous grantees were: Fe Angela M. Verzosa, Teresita C. Moran, Rebecca M. Jocson, Corazon M. Nera, and Dionisia M. Angeles.
 * Other grants are in the form of **Sponsorships to Seminars** or conferences given to two (2) active members every year, whose registration fees are waived to enable them to attend these activities. Past presidents are also given 50% discount on registration fees to encourage them to attend seminars.


 * AWARDS** (view **[|Awardees List]**)

The **[|Academic or Research Librarian of the Year Award]** is given to an individual librarian who has made an outstanding national contribution to academic or research librarianship and to library development. The awardee receives P2,000.00 and a plaque of recognition. Two awards are given each year, one for an outstanding academic/research librarian from Luzon, and the other, for an outstanding librarian from the Visayas or Mindanao region Nominee should have demonstrated achievements in the following areas:
 * Planning and implementing an innovative or a high-impact library program for an academic/research library
 * Significant and influential research on academic or research library service
 * Service to the organized profession through PAARL and other related organizations

The ** [|Professional Service Award] ** is given to the immediate past president of the association in recognition of his/her exemplary service to the association.

To recognize an academic or research library for its outstanding national contribution to academic or research librarianship and library development in the Philippines, the ** [|Outstanding Library of the Year Award] ** is given with a plaque of recognition and a cash award of P 5,000. Nominee should have the following qualifications:
 * exemplary contribution to academic and research librarianship
 * outstanding leadership in national/regional library development in the areas of library management, education and training, information and documentation services, etc.
 * commitment to information networking and linkages
 * commitment to PAARL’s objectives as demonstrated by its continued support and cooperation in PAARL’s activities and undertakings

The ** [|Lifetime Achievement Award] ** is the highest recognition given to an academic/research librarian as a hallmark of professional excellence. A plaque of recognition and a gift is given to the awardee. The nominee should possess the ff:
 * Consistent recognition for service as an outstanding academic or research librarian
 * demonstrated remarkable leadership in service to the association, in various capacities as President, officer, board member, or speaker/resource person in various PAARL seminars, conferences, and fora.
 * distinguished lifetime professional career dedicated to the cause of Philippine academic librarianship for at least 30 years before retirement

The ** [|Outstanding Library Program of the Year Award] ** is given to an academic or research library in recognition of its outstanding library program that contributes to Philippine academic librarianship and library development in the Philippines. The library program must have a strong impact on the library community, be innovative, sustainable and may be replicated to other library communities, or institutions. A plaque of recognition and a cash award of P 5,000 is given during the Annual Assembly

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Newsletter

 * ===2011 Jan-Mar, April-September, October-December===
 * ===**2010 vols. 1-2, vols. 3-4**===
 * ===[[file:paarl/PAARL Newsletter_2009 Vol1A(1).pdf|2009 vol. 1-2,]] [[file:paarl/PAARL Newsletter_2009 Vol3-4.pdf|vol. 3-4]]===
 * ===2008-2010 [|2006-2008] [|1999- 2005 Issues]===

Contact Information
> Rm. 301, The National Library Building, T.M. Kalaw St., Ermita 1000 Manila, Philippines
 * Official Mailing Address: Philippine Association of Academic and Research Librarians
 * View PAARL's official website: http://www.dlsu.edu.ph/library/paarl/default.asp
 * View Yahoo Group: http://groups.yahoo.com/group/PAARL/
 * View PAARL Online.
 * Join the PAARL Yahoo E-mail Group at this email address: PAARL@yahoogroups.com

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